Executive Assistant - 12 Month Contract in London

Location: London
Salary: Hidden
Recruiter: Edelman
Job Hours: Full-time

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We are looking for an Executive Assistant to support two, possibly three of our Senior Leaders who are based across Europe. This is a 12 month contract starting on 2nd January 2024 based in our London office. The role requires a motivated, calm, enthusiastic self-starter, able to work under pressure in a fast-paced business environment whilst establishing strong relationships within the network quickly. Previous experience working in a similar role within a communications agency will be an advantage.

Key Responsibilities:

  • Diary management – including arranging internal and external meetings and conference calls
  • Organise and coordinate extensive diary and international travel arrangements
  • Inbox management
  • Regularly booking local cars and taxis
  • Minute taking for team meetings
  • General administration and other ad hoc tasks
  • Weekly input, review and submission of timesheets and company expenses, whilst liaising with accounts department regarding any client billing issues
  • Raising purchase orders
  • Create, edit and review PowerPoint presentations
  • Project coordination and event management as required
  • Provide research assistance
  • Providing cover for the team’s Group Coordinator as and when required 
  • Key Requirements:

  • High level organisation and time management skills with the ability to be proactive, effectively prioritise tasks and efficiently respond to urgent requests
  • Advanced Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint
  • Ability to learn and effectively use software
  • High level diary, logistical and travel management skills
  • Proactive solutions orientated approach
  • Excellent written and oral communication skills – ability to liaise confidently with internal and external VIPs
  • Experience in meeting administration, event management and project coordination
  • Edelman Data & Intelligence (DXI) is a global, multidisciplinary research, analytics and data consultancy with a distinctly human mission.We use data and intelligence to help businesses and organizations build trusting relationships with people: making communications more authentic, engagement more exciting and connections more meaningful.DXI brings together and integrates the necessary people-based PR, communications, social, research and exogenous data, as well as the technology infrastructure to create, collect, store and manage first-party data and identity resolution. DXI is comprised of over 350 research specialists, business scientists, data engineers, behavioral and machine-learning experts, and data strategy consultants based in 15 markets around the world.To learn more, visit:

    About Edelman

    Edelman is a global communications firm that partners with businesses and organizations to evolve, promote and protect their brands and reputations. Our 6,000 people in more than 60 offices deliver communications strategies that give our clients the confidence to lead, act with certainty and earn the lasting trust of their stakeholders.

    We develop powerful ideas and tell magnetic stories that move at the speed of news, make an immediate impact, transform culture and spark movements.

    Since our founding in 1952 by Dan Edelman, we have remained an independent, family-run company. We use our profits to strengthen our business, provide our employees with opportunities to grow, advance our industry, and serve as a responsible citizen of the world. Every day, we strive to live and work by a long-held set of core values: the pursuit of excellence, the freedom to be curious, the courage to do the right thing, and a commitment to improving society.

    Edelman is an equal opportunity employer of all protected classes, including veterans and individuals with disabilities.

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