Assistant Production Coordinator (Casualty)

Job Introduction

Are you experienced in Production Coordinating? Passionate about Drama? Then this is the role for you!

BBC Studios Drama Productions is renowned for bringing audiences together week after week. We are the creative powerhouse behind award-winning Drama such as EastEnders, Silent Witness, Father Brown and Sister Boniface to Casualty, River City, Pobol y Cwm and Anfamol. In addition to our iconic brands, we have an ambitious growth strategy with a slate of fresh and exciting new shows in development.

Here, we champion an inclusive culture aligned with our Pledge, fostering an environment where you can freely unleash your creativity, in the pursuit of bold content. Collaborating with some of the industry’s brightest talents, you’ll have the chance to leave your imprint on millions of viewers worldwide. What’s more? There’s plenty of opportunities for growing your career with us too, nurturing and developing talent is ingrained in our DNA – we’d love for you to be part of it.

We have an amazing opportunity for you to apply to join our Casualty team as an Assistant Production Coordinator.

This is a 12 month role where you will assist with the smooth running of the production office and act as a point of contact for production team, crews and artists.

Main Responsibilities

The successful candidate will be responsible for working on a range of operational tasks including IT requests, Child Licencing & Safeguarding and ALBERT reporting as well as general administration duties and record keeping.

Overseeing more junior members of the team and reporting to the Co-ordinator and Line Producer you will:

‚ Manage the production’s DBS requirements by identifying those that need checks, issuing paperwork and tracking the process until completion.

‚ Attend Production, Health and Safety and other prep meetings as required, taking minutes and processing Risk Assessments alongside Production Managers using Corestream.

‚ Support the production with diary management, booking travel and accommodation, book medical appointments, stock ordering for both office needs and other technical departments, booking and recording training requirements and scanning and filing any production related documents.

‚ Gather and distribute production and shoot documents such as Call sheets, script sides and movements orders, schedules and any comms from production to cast and crew in line with GDPR.

‚ Liaise with parents and local councils to get child licensing in place for our young artists, gathering necessary information, writing and submitting the application and engaging licenced chaperones. You will be across tutoring requirements, liaising with the production team to ensure sufficient time is scheduled and tutoring hours are logged.

‚ Complete RTW checks for new cast and crew.

‚ Ensure everything necessary is in place for our large number of guest artists prior to episodes shooting which includes distribution of Guest Artist confirmations, Health Declarations for Insurance, welcome packs as well as co-ordinating and booking travel & accommodation.

‚ Manage requirements to ensure we retain the production’s ALBERT status, collating information from all departments and managing the online reporting as well as having an active part in finding green solutions to environmental production challenges and encouraging engagement from the wider production and editorial teams.

‚ Be the IT Co-ordinator for the office helping crew with troubleshooting tech support referrals as well as ordering and keeping track of Casualty IT equipment for staff and freelancers.

‚ Complete a wide range of paperwork and other tasks to ensure the smooth running of the show - to include Driver Declarations, PO forms, Progress Reports, travel and accommodation logs.

‚ Along with the coordinator, manage the junior members of the co-ordinating team day to day, assigning tasks and providing feedback where necessary.

Are you the right candidate?

To be successful in this role you will need to demonstrate the following –

‚ Considerable experience within a Coordinating team and proven ability within the role, preferably within Drama production.

‚ A keen interest in Drama Production and the output of Casualty and other BBC shows, in particular Continuing Drama.

‚ A wide ranging knowledge of television production processes, preferably gained within drama, an understanding of the roles within the production, and a thorough understanding of the resources required to source and engage personnel.

‚ A thorough understanding and knowledge of BBC systems as well as more general office and business software is desirable including Teams, Word and Excel.

‚ Awareness of Corporate Conditions of Service, Equal Opportunities and Health & Safety Policies, Editorial Guidelines, Child Welfare policies, contracts, and relevant Trade Union agreements.

‚ Proven knowledge of GDPR regulations and how that relates to Production.

‚ Proven knowledge of Child Licencing Regulations and ideally a good working knowledge of BBC Safeguarding Policy and processes.

‚ Experience of creating and arranging payments for Purchase Orders.

‚ An understanding of the Eligibility to Work Regulations.

‚ An understanding of DBS Regulations.

Package Description

Contract: 12 Months FTC/Attachment

Band: B

Location: BBC Roath Lock Studios

Salary: £28,000 - £33,000 depending on relevant skills, knowledge and experience

**This is a standard Studios Production contract and potentially can involve up to 55 hours per week **

PLEASE NOTE: The interviews for this role will be taking place during the week of the 20th of May 2024

Life at BBC Studios

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours here.

The BBC is committed to building a culturally diverse workforce and therefore strongly encourages applications from underrepresented groups. We are committed to equality of opportunity and welcome applications from individuals, regardless of their background. More information on our D&I plan can be found here.

BBC Studios puts sustainability at the heart of everything we do both onscreen and offscreen, including delivering against the BBC Group’s science-based Net Zero targets. More information on sustainability at BBC Studios can be found here.

We are proud to share that we are a Level 2 Disability Confident Employer and we strongly encourage applications from disabled people . If you meet the minimum criteria for this role and declare that you are disabled, we will ensure to advance you to the next stage (minimum criteria above).

If you require any reasonable adjustments in order to apply please contact us on [email protected].

About the BBC

The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC for different reasons and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk.

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours in the document attached below.

Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.