POS Administrator in South Cerney

This is a 12-month fixed term role that is to be based in our South Cerney office and will be reporting to the POS Supervisor and working with the Sales and Operations teams in the business. The role will have responsibility for understanding the issues of Vendor POS and Ship & Debit (S&D) process, claiming, settling claims and resolving queries.

The process is a key one for the businesses. It is important to the continued profitability of the business and as such the role is fundamental in ensuring that the due rebates are claimed and received in a timely manner. Supporting the POS Supervisor with reconciliation and reporting duties you will also provide cover for the annual leave entitlements of the POS Supervisor. As well as providing administrative assistance to the wider finance team on an ad hoc basis (workload permitting) you will also adhere to company policy and working to the company ISO Quality Management system (9001 certification) and company security management system (27001 certification) and BSI standards at all times.

Duties & Responsibilities

• Review and quality control of the POS data before sending to the Vendor, right first-time approach, and at the back end, issue resolution with the Vendor is key to the process and for maximising recoverability.
• Production of the POS claims to the Vendor/s per the vendor/s timetable, and any supplementary claims.
• Managing the S&D control account for the Vendors, and all aspects of reconciliation and aging management of the sub-ledger account for the Vendor/s.
• Producing metrics / KPI’s for Infinigates management.
• Strict control of any write-off’s following company guidelines.
• Liaising with internal staff members in an organised and professional manner (sales, purchasing, warehousing and finance management).
• The point person for operational management of the process with the Vendor/’s POS team, and therefore minimising any risk of claim rejection.
• To manage the input of the credit memos from the Vendor to clear the account in a diligent, organised and timely manner.
• Ensuring the current process undergoes continual review, improvement and documentation.
• Providing cover for the other Vendors in the POS process.

General skills

• A good level of Microsoft Excel knowledge, which will be tested at interview, the role requires most of its time in Excel Being confident managing data in it is key for good performance.
• Attention to detail, strong problem-solving skills and with the desire to diligently reconcile and manage the account.
• Strong perseverance to ensure we claim the maximum rebates available from the vendor(s).
• Microsoft Dynamics 365 experience preferred.
• Experience in process documentation and testing would be beneficial.
• Effective communicator with internal and external stakeholders.

Benefits

• Salary up to £30k depending on experience.
• 25 days annual leave rising to 28 days with length of service plus bank holidays.
• Day off on your birthday.
• Life assurance of 4 x basic salary and group income protection from start date.
• 5% employer matched pension contributions after 3 months service.
• Individual cover for private medical insurance and healthcare cash plan following successful completion of probationary period.
• Hybrid working arrangements with 3 days per week (after a training period) in the office and standard office working hours are 9am – 5.30pm.
• Employee assistance programme for practical and emotional support.
• Free parking and complimentary refreshments onsite.

Infinigate Group are committed to creating a diverse and inclusive workplace where differences are not only accepted but also valued and appreciated. If any reasonable adjustments would support you through the recruitment process, then please get in touch at

If you are interested in applying for this role or have any additional queries on the role, please submit your CV quoting ‘Reporting Analyst’ to