Accounts & Admin Assistant in London

Contract: Permanent, Full or Part-time, minimum of 16 hours per week

Location: Home Working, plus ideally once a month in London

Company Overview

Fuller Long - HEA is a dynamic and growing Planning, Heritage and Archaeology Consultancy committed to delivering excellence. We are currently seeking a highly organised and detail-oriented Accounts & Admin Assistant to join our team. This is a fantastic opportunity for an individual with strong accounting skills to contribute to the success of our organisation. 

About the Role

As an Accounts & Admin Assistant, you will play a crucial role in maintaining accurate financial records and providing administrative support to the team. This role is ideal for someone who is adept at handling financial transactions, raising invoices, reconciling accounts, working with individuals, companies and charities to answer queries and manage aged debtors.

We expect the person to have a keen interest in helping with all aspects of a growing business and turn their hand to a wide range of tasks.

Key Result Areas

• To ensure all financial transactions are processed promptly, accurately and efficiently;
• To ensure all accounts receivable invoices are raised at the end of each month and our aged receivables do not exceed an average of 38 days;
• To ensure all financial transactions are allocated to the correct tracking categories for departmental and team member bonus allocations and reporting;
• To ensure all annual accounts, financial reporting, tax returns and payroll are processed by the required deadlines;
• Ensure all company expenses are accounted for including where appropriate charged to the clients, reconciling PO numbers and processing accruals for missing invoices.   

Responsibilities

• Bookkeeping: Accurately record financial transactions, including but not limited to invoices, expenses, and payments. Ensuing each transaction is assessed and allocated to the appropriate tracking category for departmental and team member reporting purposes.
• Reconciliation: Assist with regular bank and credit card reconciliations to ensure accuracy and identify any discrepancies.
• Accounts Receivable and Credit Control: Manage receivable processes, including creating and processing of invoices, allocating payments, tracking outstanding balances, chasing payments and escalating to Debt Collection Agencies once we have exhausted all our avenues of collection.
• Accounts Payable: Issuing Purchase Orders upon request, ensuring invoices are received for all issued purchase orders and these costs are charged to clients. Identify any discrepancies. Prepare the monthly payment lists.
• Financial Reporting: Assist in the preparation of financial reports, summaries, and statements on a monthly, quarterly and annual basis as required by management. 
• Record Maintenance: Maintain organised and up-to-date financial records and documentation.
• Communication: Collaborate with our team members and cross-departments to gather necessary financial information, including forecasts, project budgets, and assessments, and provide support as needed.
• Ad Hoc Tasks: Undertake additional administrative tasks as required by the company, for example answering incoming calls, responding to emails and general administrative tasks.

Skills & Experience

• Previous experience in a similar role is essential;
• Proficient in using Xero accounting software and Microsoft Excel;
• A good working knowledge of billing and credit control is desirable;
• Excellent numeracy skills and analytical problem solving ability;
• Excellent organisational and time management skills; 
• Effective written and verbal communication skills;
• Ability to work collaboratively within a team and across different departments;

Our Offer

We will consider applications for full-time or part-time however we would like a minimum of 16 hours per week. Please state your desired hours within your application and the specific schedule for part-time hours can be negotiated based on mutual agreement.

A comprehensive benefits package commensurate for this level and your experience, including annual leave increasing with long service. 

How to Apply

If you are a dedicated and detail-oriented individual with a passion for finance, we invite you to apply by sending your resume and a cover letter to Please include "Accounts & Admin Assistant Application" in the subject line.

Fuller Long - HEA is an equal-opportunity employer and encourages candidates from all backgrounds to apply.