Facilities Manager in London

UK Facilities Manager

About Reply:

Reply specialises in the design and implementation of solutions based on new communication channels and digital media. As a network of highly specialised companies, Reply defines and develops business models enabled by the new models of AI, big data, cloud computing, digital media and the Internet of things. Reply delivers consulting, system integration and digital services to organisations across the telecom and media; industry and services; banking and insurance; and public sectors.

Role Overview:

To manage the real estate of the Reply Group in the UK, including acquisition, development projects, maintenance, facilities management, and disposal. Managing and leveraging subcontracts and internal capabilities as needed. The role demands a highly organized and proactive approach to managing and overseeing all aspects of our real estate facilities in the UK. It requires a strong background in project management and specific experience in facilities management with a focus on ensuring our facilities continue to meet business demand to the highest standards of safety, functionality, and efficiency. The incumbent will need to be willing to tackle the strategic (UK-wide) as well as the tactical (specific building issues).

Responsibilites:

• Commission and manage building repairs & maintenance.
• Ensure compliance across our buildings to all statutory requirements.
• Actively manage subcontracts, regularly reviewing suppliers' SLA's, KPI's to ensure high quality work and services.
• Negotiate contracts and service agreements, ensuring favourable terms and cost-effective solutions when tendering for services.
• Assist in the creation and management of the estate budgets.
• Ensure the collection, collation and analysis of facilities consumption and serviceability data to allow for estate and facilities planning.
• Coordinate with internal stakeholders, external vendors, and contractors to ensure alignment on property project goals and requirements.
• Work alongside the leadership team to implement and coordinate small and large facilities related projects (Small Works, Fit outs, Refurbishments, Decommissions etc...).
• Prepare and manage project budgets, tracking expenditures and ensuring projects are completed within budgetary and time constraints.
• Identify opportunities and propose projects for facility improvements or upgrades to enhance safety, sustainability, and functionality.
• Prepare regular progress reports and updates for stakeholders, highlighting key milestones, challenges, and accomplishments.
• Act as the Reply UK Safety Officer.
• Assist the Board of Reply to discharge it's statutory and moral responsibilities for Health and Safety, including the drafting and maintenance of policy and process documentation.
• Support with sustainability initiatives.

About the candidate:

• Minimum 7 years of experience in facilities coupled with proven experience in project management.
• Strong technical knowledge of building systems, equipment maintenance, and facilities operations.
• Knowledge of relevant regulations and standards governing facilities management, health, safety, and environmental compliance.
• Strong financial and commercial acumen with evidence of budgeting and contract tendering and management.
• Demonstrable ability to manage multiple projects simultaneously and prioritize tasks in a fast-paced environment.
• Formal IOSH - Managing Safely, and in-date fire Marshall and first aid certification.
• Strong written and spoken English language necessary.

Reply is an Equal Opportunities Employer and committed to embracing diversity in the workplace. We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type regardless of age, sexual orientation, gender, identity, pregnancy, religion, nationality, ethnic origin, disability, medical history, skin colour, marital status or parental status or any other characteristic protected by the Law.

Reply is committed to making sure that our selection methods are fair to everyone. To help you during the recruitment process, please let us know of any Reasonable Adjustments you may need .