HR Administrator in Sunbury-on-Thames

Role: People Administrator

Contract Type: Permanent / Full-time

Salary: £26,000 - £30,000 (dependent on experience), plus company benefits

Location: Sunbury upon Thames (hybrid arrangement allowing a mix of office/home working)

Kinly is a leading integrator of audio-visual and unified communications solutions, serving as a globally trusted technology advisor to leading organisations. For more than 25 years, we have been designing, developing, integrating and supporting complex audiovisual solutions and businesses rely on us to deliver consistently secure and flexible meeting experiences.

As we continue to grow, an opportunity has arisen, working within our highly collaborative global team, to provide administrative support to the HR Team and first-line guidance and knowledge to the business to help deliver a high level of People service across the entire Kinly UK Regions.

Key responsibilities:

• Provide administrative support to the People Business Partner and key senior managers for UK & Ireland covering elements such as awards, gifts and one-offs in relation to people and training events and processes
• Raise all employment references e.g., employment, tenancy etc.
• Organise and maintain up-to-date employee files
• Take ownership of ADP and system access
• Oversee probation review administration and tracking
• Oversee the people email inbox
• Create contracts, letters or addendums for review
• Monitor and collate new joiner reference requests and ensure they are returned & own the Right to Work process
• Monitor DBS, SC and BPSS applications
• Conduct exit interview follow-up meetings
• Update trackers e.g., payroll, starters and leavers
• Administer and update the SharePoint People site
• Liaise with IT & other key stakeholders in the business, as to ensure that internal systems and processes are kept in step with the People changes.
• Co-ordinate employee training initiatives and accurately record of completed training programmes
• Initiating onboarding surveys and administer the system
• Process immigration and visa applications and provide support to both line managers and employees

Skills and experience:

• Proven experience as a People Assistant / Administrator
• Strong administration skills and comfortable with data sets
• High level of confidentiality and attention to detail
• Organised and articulate
• Excellent interpersonal skills and strong verbal and written communication skills
• Proficient user of MS Word, Excel, Outlook, and PowerPoint; and working knowledge of a HRIS
• Flexibility and a willingness to learn

If you are selected for interview, and need any reasonable adjustments made for your interview, please let the Talent Acquisition team know, at the point of scheduling.

About Kinly

Kinly is the globally trusted AV and UCC technology advisor to world-class organisations. Our solutions drive maximum collaboration, engagement and productivity to enable a world where people can work together, from everywhere. Our people are unified by a passion for helping teams achieve their workplace communication and collaboration goals, irrespective of complexity, location or project size. We design, engineer and support audio visual and collaboration technology solutions that add real business value and deliver exceptional user experiences, every time.

Why Kinly?

We are experienced: When you join our family you’ll be part of a multi-award-winning team made up of the industry’s most innovative professionals.

We are proven: The world’s leading global businesses rely on us to deliver secure and reliable meeting experiences. Come with us on our journey.

We are independent: We partner with the world’s best AV vendors to deliver our customers unrivalled access to cutting edge technology tailored to their exact needs.

We are global: You’ll be working with alongside the world’s leading brands and supporting them on high-profile, international projects.

Equal Opportunities

At Kinly, we are unified by a commitment to providing a working environment that is as inclusive, responsible and welcoming as possible for all our teams and prospective employees. We provide equal employment where all applicants are encouraged to apply, regardless of sex, age, gender identity, pregnancy, colour, race, national origin, sexual orientation, disability, religion or any other protected characteristics. We want you to bring your true self to work and provide you with a workplace where you can thrive. We welcome your application and look forward to seeing you at Kinly soon.