Executive Assistant in London

*Please note previous experience within Finance/the Investment Industry is essential*

We have a great EA role as Executive Assistant a Partner of an Investment firm, based in Mayfair, London. This is an all encompassing challenge for the right candidate! Languages would be a huge benefit!

You must have at least 3 years experience supporting C-Suite within the Investment industry. It's a fast paced, exciting environment, and everyone at the company works together, they work really hard and no two days will ever feel the same. The role is varied and they want someone who is totally flexible, has acute attention to detail and really loves what they do. You will need to take ownership of your tasks and provide the very best support to the Partner of an extremely successful firm. There are 3 other Administrative Assistants within the London office, you will work together, covering all nature of tasks to ensure the smooth running of the office.

The role:

• Extensive calendar management requiring interaction with both internal and external contacts, making decisions with minimal supervision as it relates to scheduling
• Timely creation and management of heavy business travel schedules, both domestic and international, including private air travel
• Coordination and management of internal and external executive meetings; catering, dial-ins, video conference set-up, meeting materials
• Answer incoming calls and properly handle messages
• Accurate and timely production and submission of expense reports via Concur, management of company-issued credit card billing ensuring all expenses are allocated properly
• Proactive organisation of workload/deliverables and managing timeline for success
• Assist with contact management of the CRM database, ensuring accuracy of contacts and activity updates
• Provide back-up support to other members of the Admin/office support team as needed
• As a valued team member of the Admin team, help continuously improve and document standard operating procedures across the firm
• Provide day-to-day general office support, as needed

Package

Base salary c. £70,000 (depending on experience and salary history)

This Job Description is summary in nature, is not inclusive of all duties and responsibilities and is subject to change.

We are a small boutique firm and due to a high volume of candidates we regret to say that only those successful will be contacted.

Kosmos Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers