Finance Administrator in Ipswich

Job Reference: /MC/18-04/1147/14Job Title: Finance AdministratorLocation: IpswichSalary: CompetitiveHours per week: Monday to Friday - 09:00 - 17:30 - 37.5 hours per week Business OverviewAtalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.Role OverviewWe are currently recruiting for a Finance Administrator to join our passionate and driven team based at our Ipswich office.  You are providing operational support to reconcile Income, Cash and Banking’s that are all recorded correctly at each of our outlets as well as making sure data is entered in a timely manner. Review of data will be undertaken via exception reporting to identify any anomalies that will then trigger a forensic investigation from the site data/paperwork. Any findings may result in a site visit by the Internal Compliance team. You will also ensure that all relevant information flows from outlets into our Accounts Packages. This is a great opportunity for someone who is wanting to take their first steps into a finance function, open to learn new challenges and working within a fast-paced environment. We can also offer Study support.BenefitsInformal hybrid / flexible working arrangements25 days holiday + bank holidaysFree fruit in our officesEmployee Referral Scheme (if you refer a successful candidate to one of our vacancies)Wide range of retail discountsRegular social and charity events held in our officesGet involved in charity events in the local communityWellbeingDiscounted gym membershipEye test £25 voucher and up to £100 towards glassesJoin our Cycle to Work scheme via salary sacrificeAccess to “CHROMA”, our internal colleague-led diversity and inclusion community – join a committee or take part in our D&I initiatives and eventsAccess to internal Mental Health First AidersCareer development and recognition Immediate access to “Opportunity” our internal Learning and Development platformRequired professional membership fees paid forOpportunity to win monthly Superstar AwardsLong service awardsKey Responsibilities:Operational SupportFront line support for Income, Cash and Banking queries.Assisting units on Email & Phone in Saffron Queries, (Invoices / Errors / Floats)Exception reportingMI ReportingData FlowEnsuring information is entered in a timely manner.Managing Imports/Exports of data from different SystemsAssisting with EDI Purchase 2 PayMonth End JournalsOpening & Closing Stock MovementsSaffron Stock TransfersPosting Accruals for Outstanding InvoicesGeneralReset Saffron password / Create login.Liaise with saffron help desk with errors.Document Summary Housekeeping (clearing orders)EDI invoices queries / chasing / troubleshootingCarry out site use training.Potential for exposure with sector management accounts if desiredLink into the Internal Compliance team to support with investigations.About You:Applicants must have the right to work in the UKAttention to detail.Takes responsibility for own tasks and completes to a high standard.Able to manage own workload and prioritise workloads to important deadlines.Clear communication skills (use of email and calls)Ability to use large data sets and disaggregate information.Good excel skills.Good Team PlayerEnglish & Maths Grade 4 or aboveAAT level 2Experience with the Retail or Finance sector.Ability to plan and prioritise workload using appropriate toolsDemonstrate an understanding of analysing account reconciliationsShows initiative to correct errors found from analysisDemonstrates skills in using excel Understanding of Saffron system and export processUnderstands accounting timetables and planning of hours required for month endProven experience of identifying and resolving issues and variancesPrevious reconciliation experience with evidence of improving processes How to apply If you are interested to join a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply!Alternatively, if you know someone whom you feel would be a good fit for this vacancy, click the link below to refer them and you could win up to £500! (T&Cs apply)removed)/b/form/f3343c912a8643b69cfdc89dc2bbba8f