Office Manager in London

The ideal candidate will be results-oriented, committed individual that enables the use of administrative, time-management and organisational skills to support employees positively contribute to organisational growth. Ensure the smooth day to day running of the office which includes anything from keeping it tidy to running reports.

Responsibilities

• PA for CEO PA Duties for CEO and Directors on an ad-hoc basis, including but not limited to management of travel, expenses, meetings and client hospitality
• for UK and International Travel
• All London job boards and resolve any technical issues
• Meeting rooms and set them up according to request Management of meeting rooms and ensuring spaces are adequately set-up according to requests
• Review all service contracts and make sure that we are getting the best quotes and if needs be renegotiating rates
• Office supplies for the London office ensuring competitive rates
• Liaise with our IT managed service provider on IT issues to support timely resolutions
• Oversee Birthday and work anniversary arrangements - cards and cake, etc
• Assist in the coordination of internal incentives
• Coordinate all maintenance for all UK offices
• Basic bookkeeping – collate and log receipts/expenses for yourself
• Activate all new members of staff access cards
• Liaise with HR to assist with onboarding all new starters
• Distribute incoming post and manage outgoing post
• Greet guests
• Arrange board meetings, including catering
• Organise all internal social events
• Assisting Directors and team managers with admin duties
• Resolve administrative problems and enquiries for the Operations floor
• Ensuring office & kitchen area is tidy and presentable
• Order and set up fruit every Monday and Wednesday morning
• Assist Marketing department with both internal and external communication

Skills

• Demonstrates behaviour which supports the Stott and May values
• Displays a high level of personal professionalism, presentation and credibility
• Able to work in a fast paced and competitive environment
• Able to manage self and time effectively
• Demonstrates a sense of urgency
• Excellent communication skills – assertive, credible and confident
• Develops positive working relationships with immediate team members and other parts of the business