Assistant Facilities Manager in Basingstoke

Assistant Facilities Manager

Sub Division: Defence

Location: Basingstoke

Contract Type: Permanent

Hours: Full Time - 40 hours - Monday to Friday

Creating and maintaining great places to live and work delivered by excellent people who care…

Purpose of Role

We are recruiting for a Facilities Administrator to provide operational support at RAF Odiham near Basingstoke.

Job Description

The Facilities Administrator will provide a variety of administrative duties for our management team to enable a more efficient service to our client.

Their primary focus would be to effectively organise and coordinate all operational administration such as helpdesk, logging jobs, interacting with engineers/contactors, invoicing as well as supporting with reporting aspects of the contract.

This is a new role which has been developed to support the core operations and help improve our efficiency of delivery.

It’s a great opportunity for someone with facilities experience to develop their skillset towards becoming a future Facilities Manager.

Responsibilities

•Supporting the Site Facilities Manager(s) to ensure a smooth operation

•Managing CAFM system (Maximo) and the management of all planned and reactive works

•Actively manage the subcontracted delivery with invoices/paperwork issues

•Providing reporting on works undertaken/ to be undertaken

•Supporting with compliance reviews when needed

•Attending client meetings in a note/minute taking capacity

Essential Qualifications/Skills

•Previous administration experience with interest to develop

•An understanding of facilities management would be useful

•Excellent communication skills

•Familiarisation with Maximo or similar CAFM system

•Proven IT skills ( Excel, Word etc.

) + ability to pick up bespoke systems

In return for your hard work we offer additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and much more.

We are VINCI Facilities – experts in the built environment.

VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors.

We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners' goals and add value for all stakeholders – and we were named the top-ranked FM service provider in the Sustainable FM Index for 2020.

We put our people first.

Always working as a team and collaborating from start to finish.

We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential.

Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other’s differences and what they bring to the team.

Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.

Should you require any reasonable adjustments to be made as part of the application process please contact us directly.

VINCI recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.