Office Manager in Greet

Part-time (30 hours 9am-3pm) across Monday to Friday

Permanent role

Office based - London SW11

What We Do

Our expertise and projects can range from global employee events to sports sponsorship campaigns. Ensuring our integrated approach gives clients access to a talented team in design, project planning, media and communication management.

Over the past few years, brand brewery has successfully developed a strong digital offering enabling our clients to deliver both virtual and hybrid events in response to the ever-changing challenges the economy has brought.

Our purpose as an agency is “delivering beyond the expected”; always going above and beyond in everything we do.

Who We Are

We are a family run business who strive to retain the personal touch both internally and externally. We are a fast-paced business that requires level-headed thinking, maturity and emotional literacy from all levels of the team.

When you join BB, you can expect to enjoy being part of a small agile business which allows decisions to be made quickly and extensive opportunity for growth and development.

What We Offer

• Holiday starting at 22 days (plus Bank Holidays) increasing each year with the option to buy 5 additional days
• A day off for your birthday
• Employer pension contribution of 5% when enrolled with a personal contribution of 5%
• Hybird working, 3 office days minimum, and core hours, 10:00-16:30
• Enchaned pay for emergency dependency leave and Maternity
• A training & Development Fund
• Private medical Insurance after 2 years’ service
• 4 week sabbatical after 5 and 10 years’ service
• Dog Friendly office

Who You Are

You will be a key member of the team who will want to grow with the agency as we enter a hugely exciting period.

The Role

The Team & Environment Manager at bb is responsible for supporting the business by overseeing the daily operations and maintenance of the office. This role entails managing all office needs on a day-to-day basis and serving as the primary point of contact for the company. The individual in this position must be proactive in ensuring that the company operates efficiently and effectively to meet the needs of both staff and clients.

The Responsibilities

Day to Day:

• Open up the office daily, and close when needed.
• Stock take and oversee the purchase of stationery and general office supplies including drinks, fruit & milk.
• Meet & greet clients and visitors.
• Optimising office operations, ensuring a productive work environment and implement/run processes that maintain this standard moving forward.
• Managing maintenance and service providers, overseeing office appearance and supplies.
• Oversea any problems that need fixing within the office space (liaise with a sourced & trusted handyman/the landlord) – and fix things themselves which are easy and manageable to do so.

Office Admin:

• Handing administrative tasks such as answering phones, managing mail, coordinating meetings and refreshments, booking couriers and facilitating office changes of documents,
• Filing of documents, letters, presentations
• Liaising with the landlord.
• Maintain office documentation, ensuring compliance with health and safety standards,
• Oversea employee DSE process and carry out necessary requirements as needed.

Adhoc:

• Supporting team members with various tasks as needed
• Research projects for office-related requirements – e.g. socials.
• Assist with the booking and researching of travel, hotels, visas, and restaurants for the team and clients.
• Set up staff laptops, and onboard new staff with regard to the office.

Skills and Experience

Skills

• Exceptional attention to detail, high initiative, and an ability to work autonomously, supporting the brand brewery team during times of increased pressure.
• Flexibility to adapt to the day and environment – both proactively offering support or being available to jump in and help the team
• Able to demonstrate own initiative and analytical mindset to improve processes or working practices
• Ability to build trusted and valued professional relationships to deliver a high level of customer service to internal and external stakeholders
• Ability to prioritise, sometimes, conflicting priorities
• Manages multiple projects effectively
• Strong organisational skills and attention to detail
• Demonstrate accountability whilst working in an agile way to deliver results
• Comfortable booking large amounts of travel

Tools

• Knowledge of Microsoft Office, mandatory
• Knowledge of Monday.com preferred
• Basic Knowledge of Macs and their software

Knowledge

• Experience in office management
• Experience in building management
• Fluent spoken and written English.

Inclusion & Diversity

We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are. We provide equality of opportunity to enable everyone to fulfil their potential.